Documents and document data

For DATEV a document consists of two parts: the document image (the PDF) and the record data (the extracted values – date, amount, tax, contra account). Only both together save the tax firm from re-typing.

What is this for?

• Take document images from DocuWare or SAP Business One.
• Deliver the record data alongside instead of sending only the image.
• Use existing e-invoices as a data source – the values are already structured there.

How to set it up

1. Define in the source which documents are handed over – through a condition in the mapping.
2. Choose the matching DATEV channel per document type: incoming invoice book, outgoing invoice book or cash book.
3. Where an e-invoice exists its values are used; otherwise they come from the source.
4. Every document is validated before dispatch.
5. After a successful dispatch the status is written back to the source so the document is not picked up again.